Effective Date: June 3, 2025

At SoftwareExplain (https://softwareexplain.com/), we are deeply committed to safeguarding your privacy. This Privacy Policy outlines how we collect, utilize, disclose, and protect your information when you visit and interact with our website, including all our online software and SaaS calculators. Your trust is paramount, and we strive for complete transparency in our data practices.

1. Information We Collect

To provide and continuously enhance our services, we collect various types of information.

a. Personal Data

We may ask you to provide us with certain personally identifiable information that can be used to contact or identify you, particularly when you interact with our support or sign up for communications. This may include, but is not limited to:

  • Email address: For communication, sending updates (if you opt-in), and providing support.
  • Name: If you choose to provide it, for personalized interactions.
  • Any data you input into our calculators: Crucially, we do not store the specific input data you enter into our calculators on our servers. This data is processed in real-time within your browser or temporarily on our server to generate results, and then it is discarded. If a future feature allows saving calculations, it will be explicitly stated, and you will have full control over that data.

b. Usage Data

We automatically collect Usage Data as you navigate and use our website. This information helps us understand how our service is being used and allows for continuous improvement. Usage Data may include:

  • Your computer’s Internet Protocol (IP) address (e.g., IP address)
  • Browser type and version
  • The pages of our Service that you visit
  • The time and date of your visit
  • The time spent on those pages
  • Unique device identifiers and other diagnostic data

c. Tracking & Cookies Data

We employ cookies and similar tracking technologies to monitor activity on our Service and retain certain information. Cookies are small data files that may include an anonymous unique identifier. You have the option to instruct your browser to decline all cookies or to indicate when a cookie is being sent. However, declining cookies may limit your ability to use some features of our Service.

Examples of Cookies we use:

  • Session Cookies: Essential for the operation of our Service.
  • Preference Cookies: Used to recall your preferences and various settings.
  • Security Cookies: Utilized for security measures.
  • Analytics Cookies: Used to gather insights into how users interact with our site, helping us optimize performance and user experience.

2. How We Use Your Information

SoftwareExplain uses the collected data for the following purposes:

  • To provide and maintain our Service, including monitoring its usage and ensuring its smooth operation.
  • To manage your access to our calculators and any future personalized features.
  • To notify you about changes to our Service or policies.
  • To allow you to participate in interactive features of our Service when you choose to do so.
  • To provide customer support and respond to your inquiries.
  • To gather analysis or valuable information that enables us to improve our Service’s functionality and content.
  • To monitor the usage of our Service for performance and stability.
  • To detect, prevent, and address technical issues promptly.
  • To communicate with you, including sending you marketing and promotional materials (only if you have explicitly opted-in to receive them).

3. Sharing Your Information

We may share your personal information in specific, limited situations:

  • With Service Providers: We may engage third-party companies and individuals to facilitate our Service, perform Service-related services, or assist us in analyzing how our Service is used (e.g., hosting providers, analytics services). These third parties are granted access to your Personal Data only to perform these tasks on our behalf and are contractually obligated not to disclose or use it for any other purpose.
  • For Business Transfers: Should SoftwareExplain be involved in a merger, acquisition, or asset sale, your Personal Data may be transferred. We will provide clear notice before your Personal Data is transferred and becomes subject to a different Privacy Policy.
  • For Legal Reasons: We may disclose your Personal Data if we believe, in good faith, that such action is necessary to:
    • Comply with a legal obligation or governmental request.
    • Protect and defend the rights or property of SoftwareExplain.
    • Prevent or investigate possible wrongdoing in connection with the Service.
    • Protect the personal safety of users of the Service or the public.
    • Protect against legal liability.

4. Security of Your Data

The security of your data is a top priority for us. We implement commercially acceptable measures to protect your Personal Data against unauthorized access, alteration, disclosure, or destruction. However, it’s important to remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use robust, industry-standard safeguards to protect your Personal Data, we cannot guarantee its absolute security.

5. Data Retention

We retain your Personal Data only for as long as is necessary to fulfill the purposes outlined in this Privacy Policy. We will retain and use your Personal Data to the extent required to comply with our legal obligations (for example, if we are mandated to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

Usage Data is generally retained for a shorter period, unless this data is used to enhance the security or improve the functionality of our Service, or if we are legally obligated to retain this data for longer periods.

6. Your Data Protection Rights (e.g., GDPR, CCPA)

Depending on your geographic location, you may have specific data protection rights concerning your Personal Data. We are committed to taking reasonable steps to allow you to access, correct, amend, delete, or limit the use of your Personal Data.

If you wish to know what Personal Data we hold about you or if you want it removed from our systems, please contact us.

You may have the following data protection rights:

  • The right to access: Request copies of your Personal Data.
  • The right to rectification: Request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
  • The right to erasure: Request that we erase your Personal Data, under certain conditions.
  • The right to restrict processing: Request that we restrict the processing of your Personal Data, under certain conditions.
  • The right to object to processing: Object to our processing of your Personal Data, under certain conditions.
  • The right to data portability: Request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

7. Children’s Privacy

Our Service is not intended for anyone under the age of 18 (“Children”). We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Children have provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we will take immediate steps to remove that information from our servers.

8. Links to Other Websites

Our Service may contain links to external websites that are not operated by SoftwareExplain. If you click on a third-party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over, and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

9. Changes to This Privacy Policy

We may update our Privacy Policy periodically. We will notify you of any changes by posting the new Privacy Policy on this page. We will also update the “Effective Date” at the top of this Privacy Policy. For significant changes, we may provide a more prominent notice (e.g., via email or a prominent banner on our Service) prior to the change becoming effective. You are encouraged to review this Privacy Policy periodically for any modifications. Changes to this Privacy Policy are effective when they are posted on this page.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us:

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